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How do I add seat numbers to a seating chart?

Seat numbers (or letters) help your seating chart and printouts match the physical seats in your room. They’re especially useful for substitutes, routines, and any system where “Seat 12” actually means something.

Step 1: Open Edit Layout and turn on Seat Numbers

  1. Open the Seating Chart tab.
  2. Click Edit Layout.
  3. Find the Seat Numbers controls and turn them on.
Seating Chart tab with Edit Layout button
Open Seating Chart, then click Edit Layout.
Seat Numbers controls inside Edit Layout
Turn on Seat Numbers while editing the layout.

Step 2: Choose your starting value (numbers or letters)

At the top of the Seat Numbers area, set a starting value. This can be a number (like 1) or a letter (like A).

  • Numbers: 1, 2, 3…
  • Letters: A, B, C…
Starting value box set to 1
Use the Starting value box to begin numbering (or lettering) anywhere you want.

Step 3: Click seats to assign numbers (or letters)

  1. Click a seat to assign the next number/letter.
  2. Keep clicking seats in the order you want them labeled.
Set a starting value, then click seats to label them in order.

How do I clear a seat number that’s already assigned?

If a seat already has a number or letter, you can remove it:

  • Click the assigned label to clear it.
Click a labeled seat to clear just that one number/letter.

How do I restart numbering in the middle of my arrangement?

If your room has sections (pods, lab stations, table groups, etc.), you can restart your numbering anytime:

  1. Click the Starting value box.
  2. Type the value you want to restart with (example: 1 or A).
  3. Continue clicking seats to assign from that new starting point.
You can reset the Starting value at any point to restart numbering or lettering.

How do I clear all seat numbers?

If you want to start completely over, use the one-click reset:

  1. Click Clear all seat numbers.
  2. Confirm (if prompted).
  3. All labels will be removed and you can begin again.
Clear all seat numbers button
Use Clear all seat numbers to remove every label at once.
Tip Seat numbers (and letters) are part of the layout, not the student assignments. If you switch layouts later, you may also be switching seat labels.